Leipsic Local School District (LLSD)
Invitation for Bids – Snow Removal/Salting
Scope of Work:
- LLSD is seeking bids for snow removal/salting services
- See the attached map for an area of all areas that will require snow removal/salting - Map
- Sidewalk salting is done by the LLSD maintenance department
- Note: The bus garage is located at the southwest corner of the District’s property and will require snow removal/salting services.
- This area must be cleaned and ready for use prior to 6 am on days in which school is in session.
- All parking lots must be cleaned and ready for use based on the following:
- No school delays or cancellation: Prior to 7:00 am
- 2-hour school delay: Prior to 9:00 am
- 3-hour school delay: Prior to 10:00 am
- Closed: Prior to 2:00 pm
- The contractor will furnish an hourly rate for snow removal/salting services that will assume all costs to the vendor…use of equipment, labor, and fuel
- LLSD should not be billed for any additional costs beyond the hourly rate to remove snow/salt
- LLSD provides the salt that will be used by the contractor for treating parking lots/driveways
- LLSD reserves the right to award the bid to the contractor that meets the overall operational needs of the district
- The contractor should provide contact information to the Maintenance Supervisor in case additional snow removal is needed during school and evening hours
- A schedule of all events will be provided for weekend snow removal/salting
- The parking lots should be cleaned and ready for use 2 hours prior to the start of a weekend event.
- Example 1: Game starting at 1 pm…lots cleaned prior to 11 am
- Example 2: Game starting at 6 pm…lots cleaned prior to 4 pm
- Billing invoices must be submitted at the end of each month, minimally
- Invoices must include the date of service along with the start time and end time of the service
- Example: 12/17/21 4:30 am-7:30 am 3.0 hours
12/17/21 9:15 am-12:45 pm 3.5 hours
Insurance:
- The contractor must maintain such personal injury and property damage liability insurance as necessary to protect themselves from claims arising out of the performance of any resulting contract.
- By signing and submitting a bid under this solicitation, the bidder certifies that a certificate of insurance with the required coverage will be submitted before work commences
Equipment:
- The contractor must assure that they have access to enough trucks, front end loaders, and plows to completely clear all drives, lots, and secondary areas throughout the winter season
- This includes supplying their own salt spreader (salt provided by LLSD)
- If plowed snow piles get too high, the contractor will need to remove the accumulated piles
- Every attempt should be made to preserve parking spaces
Submitting a Bid:
- The approved bid must be guaranteed from November 20, 2023-November 19, 2024
- Bids will be received until Friday, November 10, 2023 at 1:00 pm
- Fill out and submit the Bid worksheet - Bid Worksheet
All bids should be sent to:
Leipsic Local School District
Greg Williamson, Superintendent
232 Oak Street
Leipsic, OH 45856
LLSD reserves the right to reject any and all bids in whole or in part
Questions regarding the bid should be directed to Derrick Schroeder, maintenance supervisor at 419-943-2165